USS Goldsborough (DDG-20) Association By-Laws
1. Mission Statement:
The mission of the Association shall be to promote camaraderie for those who served on the USS Goldsborough (DDG-20). The Association is to establish an ongoing program that will make all reasonable efforts to locate personnel eligible for membership, inform them of the Association Business and schedule activities such as (but not limited to) reunions.
Any former or present crewmember of any ship bearing the name USS Goldsborough is eligible for membership. Widows of former crewmembers shall be offered Honorary Membership in the Association. Spouses of any eligible crewmember shall be granted Honorary Membership with all Association Rights & Privileges provided their spouses are in good standing. For the purpose of formation of the Association, the annual dues shall be twenty dollars per annum ($20.00), Dues will be $10.00 per year. Dues will be paid annually prior to October 1st. Members with dues owing will have their voting rights held in abeyance until said dues are made current. Dues for membership in the Association shall be set at reunion meetings.
Any member in good standing or any other person eligible for membership in the USS GOLDSBOROUGH Association may purchase a lifetime membership for a one time fee of $100.00. A lifetime membership card will be issued to this member and their lifetime membership shall become a part of the Association’s permanent minutes and the Treasurer’s annual report. Dues are payable by October 1st of each year after which an annual membership card will be issued to all current paid members.
3. Nomination of Officers:
Any member with voting privileges is eligible for office in the Association. Nomination of Officers will only be accepted from the floor. Only Shipmates can hold the offices of President and Vice-President. Any member in “good standing” including spouses may hold the positions of Secretary and Treasure or any appointed Committee Chairperson positions.
Officers shall be elected at reunions to serve a term of two (2) years with an option of a second two (2) year term by nomination and election. Officers to be elected shall follow Roberts Rules of Order and election shall be by simple majority of those members present and voting. President and Vice-President will be elected in even numbered years and Secretary and Treasurer will be elected in odd numbered years. If any Officer is unable to fulfill their term of office, the President/Vice-President shall appoint a person until the next election.
Once duly elected all officers shall take the following oath of office: I, state your name, do solemnly swear or affirm, that I will perform the duties assigned to me by the members of the USS Goldsborough Association to the best of my ability. At all times, I shall work to improve and expand the Association, create an atmosphere of goodwill and promote positive fellowship. I agree to abide by and uphold the by-laws and set forth by membership and protect the Constitution of the United States of America, so help me God.
5. Officers’ Duties:
The President shall act as the Chief Operating Officer of the Association. Prior to the Membership’s annual meeting, all officers shall meet in executive session, at a time and place as designated by the President in the reunion city, to review normal association business, set an annual meeting agenda and review finances and other matters as determined by the officers in preparation of the annual meeting. The final agenda shall be posted in a location as designated by the President for review by the membership prior to the annual membership meeting. (Amended 9/20/2007)
The Vice-President in the absence of the President shall act in his place. The Vice-President shall advise the President on matters of interest to the Association and be responsible for the Association fund-raising.
The Treasurer shall maintain financial transaction records of the Association and make quarterly reports to the Officers of the Association, as well as an annual report to the membership. They shall also maintain banking and checking accounts as required to serve the needs of the Association. All records shall be kept, maintained, and reported in an approved computerized format.(I.e. Quicken, Peachtree)
The Secretary will record minutes of any meeting including both the executive and annual meetings. The Secretary will maintain a membership list and write correspondence as the need dictates. All Membership applications or renewals shall be submitted to the Secretary who in return will send Membership Monies to the Treasurer.
All elected officers and/or appointed committee chairpersons or members shall serve without compensation. All reimbursements for expenses incurred must have received prior approval in the form of E-Mail, FAX, or electronic means which can generate a printed document from the President and the majority of the elected Officers of the Association. All checks drawn on Association’s account(s) shall be signed by the Treasurer with verbal or written concurrence of the President or Vice-President.
Committees And Committee Chairs shall serve at the Pleasure of the President. Such committees shall be (but not limited to) Membership (Enlisted), Membership (Officer), Reunion, Newsletter and Historian (but only with the consent of the member).
Reunions shall be held annually on a rotating basis by time zones (Pacific/Mountain, Central, and Eastern).
9. Amending By-Laws:
These by-laws may be amended only at reunions and will require a 2/3 majority of those members present and voting.
Any and all proposed changes to the by-laws must be submitted to the President in writing prior to the annual Executive meeting so they can be reviewed by the officers, written up in a prescribed format and then posted in a location as designated by the President. This will allow proposed changes to the by-laws to be reviewed by the membership prior to voting during the annual membership meeting.
Adopted Tuesday 20 June 2000 at San Diego, California.
John R. Maguire
Revisions Adopted Thursday 20 September 2007 at Nashville, TN.